Unlimited Collections
Create as many collections as you need. Permanent exhibition collections, temporary exhibitions, period collections, thematic groups - manage them all in the same system.
Collection Management
Organize and Manage Your Collections Intelligently
Categorize your objects with Muselera's comprehensive collection management module, optimize exhibition and storage processes, maintain complete control over collection movements. Create unlimited collections and manage them professionally.
What is Collection Management?
A collection is the classification of objects in groups around a specific theme, period, material, or purpose. In museums, collections enable the organization, exhibition, and preservation of objects in meaningful groups.
With Muselera, you can create unlimited collections, flexibly categorize your objects, transfer them between collections based on exhibition status, and track all movements within and outside the museum in detail.
Muselera Collection Management Features
Flexible Object Assignment
Add objects to collections in bulk or individually. An object can belong to multiple collections. Easily perform transfers between collections.
Location Tree
Halls, storage rooms, cabinets and shelves in one fast tree. Search by name, custom code or QR code, see how many objects each location holds and dim or hide empty locations.
Movement Management
Every move inside and outside the museum is recorded with its reason, the full path of the old and new location, the user and the time. Loans, temporary exhibitions, restoration: all included.
Detailed Reporting
Collection-based statistics, object counts, value analyses, status reports. Generate comprehensive analytical reports for management.
Access Control
Define special access permissions for collections. Specify in detail which personnel can access which collection.
Collection Types You Can Manage
Permanent Exhibitions
Object groups that form your museum's main collections and are continuously exhibited
Temporary Exhibitions
Thematic or period exhibitions organized for a specific duration
Storage Collections
Objects not currently on display but regularly maintained
Thematic Groups
Objects gathered around a specific theme, artist, period, or style
Loan Collections
Objects borrowed from other museums or loaned to other museums
Research Collections
Special groups reserved for academic studies and scientific research
Collection Management Use Cases
- 01
Organizing New Exhibitions
Create a collection for a new temporary exhibition. Select objects from different permanent collections and add them to the new exhibition. When the exhibition ends, automatically return objects to their original collections.
- 02
Loan Object Tracking
Create a special collection for objects loaned to another museum. Record all information such as loan date, return date, and conditions. Track return dates with automatic reminders.
- 03
Seasonal Rotation
Perform seasonal rotation to protect light-sensitive objects. Remove one collection from exhibition and send it to storage, bring another collection instead. All movements are automatically recorded.
- 04
Donation Management
Create a special collection for newly donated objects. Record all details such as donor information, donation date, and evaluation process. Distribute to relevant collections once inventoried.
Information You Can Manage for Each Collection
Basic Information
- Collection name (EN/other languages)
- Collection code
- Collection type
- Creation date
- Responsible personnel
Description and Content
- Brief description
- Detailed description
- Theme and scope
- Period information
- Object count and list
Location and Status
- Physical location
- Exhibition status
- Accessibility
- Security level
- Environmental conditions
Management and Monitoring
- Collection value
- Insurance information
- Movement history
- Maintenance plans
- Future exhibitions
Advantages of Muselera Collection Management
Easy Organization
Organize thousands of objects in logical groups, find them quickly
Efficiency
Reduce your exhibition preparation time by 50%, focus on more exhibitions
Full Visibility
View the current status of all collections from a single screen
Security
Special access controls and security settings for each collection
Mobile Access
Access collection information from mobile devices, conduct field work
International Compliance
Collection documentation compliant with ICOM and SPECTRUM standards
Frequently Asked Questions
Short answers to the questions museums ask us most. Can't find yours? Our team is happy to help.
What is a collection in museum management software?
A collection is a group of objects brought together around a theme, period, material or purpose. In Muselera a collection can be a permanent or temporary exhibition, a storage group, a thematic group, a loan or a research collection.
How many collections can we create in Muselera?
As many as you need. There is no limit on the number of collections, so permanent and temporary exhibitions, period collections and thematic groups can all be managed in the same system.
Can an object belong to more than one collection?
Yes. Objects are added to collections in bulk or one by one, an object can be part of several collections, and objects can be moved between collections, for example when an exhibition ends.
Can we see where a collection is and where it has been?
Yes. Muselera keeps the current hall, storage or outdoor location of every collection and records every movement inside and outside the museum, such as loans, temporary exhibitions and restoration.
Can we limit who sees a collection?
Yes. Access permissions are set per collection, so you decide which staff members can view or edit which collection.
Is collection documentation in Muselera standards-compliant?
Collection documentation in Muselera follows the ICOM and SPECTRUM standards, and collection-based reports cover object counts, values and status.
Manage Your Collections Professionally
Organize your objects, optimize your exhibition processes, and maintain complete control with Muselera's powerful collection management module.